Terms & Conditions

General Terms of Registration and Course Conditions of the BioBusiness Summer School 2025 organised by BCF Courses BV.

Last reviewed September 2024.

Definitions
Course Participant: A person who has applied for the BioBusiness Summer School.

General Terms: These General Terms of Registration and Course Conditions.

1) Range of application of the General Terms
1.1) These terms are applicable to all applications provided to the BioBusiness Summer School and apply to the yearly edition to which the participant applied.
1.2) By completing and submitting the BioBusiness Summer School online application form, the course participant agrees to the applicability of these General Terms.

2) Registration
Registrations can only be made by completely filling in the online registration form and submitting it to the BioBusiness Summer School. The BioBusiness Summer School will confirm the receipt of the registration by email at the earliest opportunity and will send additional information for the necessary payment of the course fee. If the registration is made by a private person (i.e. not a company) he or she is entitled to a consideration period of maximum 14 days after confirmation of the application.

3) Placement
3.1) If the number of registrations received by the BioBusiness Summer School exceeds the maximal number of participants, selection is made on a first-come, first-served basis.
3.2) The organisation of BioBusiness Summer School has the right to deny requests for participation if the organisation believes that the applicant’s profile does not fit the target group of BioBusiness Summer School or if the applicant fails to pay the course fee on time.
3.3) As soon as the applicant has filled in the registration form and has accepted the terms & conditions, the applicant is obliged to pay the course fee. Participation is guaranteed on the basis of the provisions contained in article 4.1. In case of cancellation, the cancellation policy in article 5 is applicable.
3.4) An applicant who is not selected will be notified in writing (email) at the earliest opportunity.

4) Payment
4.1) On receipt of the registration, BioBusiness Summer School will send applicants an invoice for the amount due as soon as the applicant has been approved for the course. The participant has the obligation to pay the course fee of €1,190 (first-comer fee, applicable until 1 December 2024), €1,290 (early bird fee applicable until 1 April 2025) or €1,490 (regular fee). The fee you pay to join BioBusiness Summer School includes access to the lectures and workshops and course materials.
4.2) Upon receipt of the invoice, the participant must transfer the total sum within 30 days to the bank account mentioned on the invoice.

5) Cancellation policy
5.1) Cancellation of participation in a course can only be made in writing.
5.2) If the cancellation is made no later than sixty days before the commencement of the course concerned, 10% of the fee will be deducted.
5.3) If the cancellation is made between sixty and thirty days before the commencement of the course concerned, 20% of the fee will be deducted.
5.4) If the cancellation is made between thirty days and 14 days before the commencement of the course concerned, 50% of the fee will be deducted.
5.5) If the cancellation is made later than fourteen days before the commencement of the course concerned, the course participant is not entitled to any refund of the course fee. However, if the course participant has received confirmation of participation in the course less than fourteen days before the commencement of the course, the course participant is entitled to cancel the course within seven days, in accordance with the provisions contained in articles 6.1 and 6.2. The course participant may allow another participant to take his or her place, provided he/she informs the BioBusiness Summer School of this in writing at least one week before the commencement of the course. If a selection is made for the course, the course participant can propose another person. The selection of the latter will be made on the basis of suitability, as assessed by the BioBusiness Summer School.
5.6) The BioBusiness Summer School retains the right to cancel a course if there are not enough applicants, without obligation in any way to make compensation. In such a case the BioBusiness Summer School will inform the course participant in writing (e-mail) as soon as possible and will repay 80% of the course fee if it has already been paid. Reimbursements will be made within 1 month.

6) Changes
6.1) The tutors, course leaders, course organisers have the right to make changes in the syllabus within the limits of the subject announced.
6.2) The organisation has the right to make changes in the programme if this happens to be necessary for organisational reasons.
6.3) If a tutor is incapacitated through illness, the BioBusiness Summer School will do its utmost best to replace the tutor by another similarly qualified tutor. Also, if the planned materials or (technical) aids fail to function in time or properly, the BioBusiness Summer School will do its utmost best to replace them with similar materials or aids. In such cases the course participant is not entitled to partial or full refund of the course fee and the BioBusiness Summer School is not liable to make any compensation.
6.4) The course organisers have the right to change the fixed date, schedule, accommodation and/or format of the course or decide to cancel the course, if, according to the organisation, special circumstances justify such a decision. By special circumstances are meant; market conditions, governmental restrictions and all other circumstances that, after weighing of interests, can endanger the success of the course according to the organisation. In case of a change in date, schedule, accommodation and/or format, the agreement of participation will remain in force unabridged. If the organisation decides to cancel the course and if the circumstances prompt the organisation to do so, the organisation will be entitled to keep, casu quo receive, a maximum of 20% of the total amount of the participation costs, to cover expenses made for the preparation. The participant is, in all cases, obliged to completely pay all expenses already made at his request, by or through the organisation in connection with his participation. Under no circumstances can the participant lay claim to any compensation from the organisation for expenses made or loss suffered in connection with a decision to cancel or reschedule the course.

7) Miscellaneous
7.1) The information on this website and BioBusiness Summer School brochures have been compiled with care, but the BioBusiness Summer School is not liable for the inclusion of any incorrect or incomplete information.
7.2) The BioBusiness Summer School is not responsible for statements by and/or the behaviour of tutors and/or course participants towards one another. Nor is the BioBusiness Summer School liable for any injury caused by tutors, materials or aids, except in the case of deliberate intent or gross negligence on the part of the BioBusiness Summer School.
7.3) The BioBusiness Summer School retains the right to deny a course participant further admission to a course if the participant's behaviour, in the opinion of the tutors, course leader, or course organisers, prevents the course from proceeding properly. In such a case the participant has no entitlement to a refund of the course fee.
7.4) The course participant is not allowed to publish the course methodology and/or course material in whole or in part and/or to reproduce it except for personal study or use as defined in the Law on Copyright. All rights remain with BCF Courses BV and/or the lecturers.
7.5) All information provided by the participants is confidential for the institute, its employees and the teachers. The information is confidential if the participants indicate that it is confidential or if the information is of such a nature that it should be confidential.

8) Complaints and Disputes
Complaints from course participants should be made in writing and signed. Complaints need to be addressed to the Director of the BioBusiness Summer School via bcfcourses@hyphenprojects.nl. The Director will respond within 28 days from the date of receipt of a complaint and the complaint will be handled confidentiality. These complaints will be stored for administration until 2 year after receipt. In case BCF Courses BV and the participant are not able to settle the dispute amongst themselves, the company can contact the independent third party Patrick Tjok Joe residing in Brussels. Decisions by this independent third party are binding for BCF Courses B.V.